Business Support Services Officer

Purpose of job: 

To assist the Business Support Services (BSS) team with professional and reliable support in the achievement of British Council Indonesia’s objectives in the areas of support services.

Context and environment: (e.g. dept description, region description, organogram)
British Council employs about 2,000 people in East Asia working on its cultural relations goals in 14 markets.
British Council Indonesia is one of the key markets in East Asia and our operations are expanding rapidly to meet the growing business opportunities in Jakarta and elsewhere across the country. The operation currently has a vibrant programme of cultural activities focussing on education opportunities, the arts, and the english language. 

The British Council Indonesia Foundation located in Medan, North Sumatra runs as the British Council’s subsidiary in June 2014.There is a small examination services business expected to grow rapidly and we are looking into the possiblity of opening the English language teaching business. We currently employ 48 staff.

Reporting to the Business Support Services Manager, the job holder will be accountable for specific aspects of the support services area.

Accountabilities, responsibilities and main duties (including people management and finance):

• System processes including SAP.
• Follow up Purchase Order (PO) creation in SAP in timely manner and ensure that the invoice, good receipt and payment are done in timely manner by coordinating with related units.
• Procurement and vendor process.
• Facility and premises maintenance for office and UK staff residences.  
• Contract and lease management. It includes to maintain contract database, keep tracking the expiration of contract, and follow up with vendor.
• Logistics.
• Filing Management for support services area.
• Fixed asset and inventory management of office and UK staff member.
• Formalities for office and UK and expats’ staff members.
• Line manage, support, and develop outsourced cleaners, driver, and security guards.
• Staff and visitors’ travel and accommodation

Key relationships: (include internal and external)

• BC Indonesia Finance Team and other Programme Teams
• Business Support Services Manager, Director BSS and Senior HR manager 
• Vendors & suppliers
• Officers in Ministry of State Secretariat
• Officers in the office Building Management
• Related Indonesian government bodies, such as Immigration, Police, and Custom 

Other important features or requirements of the job
(e.g. travel, unsocial/evening hours, restrictions on employment etc.)

May involve unsocial hours when required, possible travel to parts of Indonesia to assist programmes/projects, some possibilities to travel to South East / East Asian Countries for regional meetings and trainings

To apply, please visit British Council Jobs page